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Have invoices, receipts or perhaps report forms scanned and saved as PDF image and today really need to convert the PDF image to text on Mac OS X? That's common in everyday life. You digitalize the file to really make it simple to edit and copy. However, you forget that you're still unable to obtain the text since the scanned file is saved as.
- This is a comprehensive solution for Mac that lets you get accurate results thanks to the advanced OCR technology that it uses. Its simple drag-and-drop functionality lets you convert single-page PDFs and images into texts or searchable PDFs. It can extract the text to the PDF, even if the text appears within an image.
- Here's everything you need to know about how to capture text off your computer screen or pull text out of an image. How to capture text on Windows or Mac Step 1: Set up your capture settings. To capture text, open the Capture Window, select the Image tab, and set the selection to Grab Text.
Imagine there was an easy way to get or extract text out of an image, scanned document, or PDF file and quickly paste it into another document.
The good news is that you no longer have to waste time typing everything out because there are programs that use Optical Character Recognition (OCR) to analyze the letters and words in an image, and then convert them to text.
There are a number of reasons why you might want to use the OCR function to copy text from an image or PDF.
- Paste text from a picture or screenshot into Microsoft Office or another document.
- Capture text in an error message, pop-up window or menu where text can't be selected.
- Capture the text in a file directory (filename, file size, date modified).
Regardless of your situation, this type of functionality can be helpful, especially when you need to copy information from a file folder or screenshot of a website that typically would require you to spend a significant amount of time retyping all of the text.
Luckily, there's a dead-simple way to capture text or convert a picture of text to editable text. With Snagit, it only takes a few steps to quickly grab text from an image.
Extract text today!
Download a free trial of Snagit to quickly and easily extract text from images.
Here's everything you need to know about how to capture text off your computer screen or pull text out of an image.
How to capture text on Windows or Mac
Step 1: Set up your capture settings
To capture text, open the Capture Window, select the Image tab, and set the selection to Grab Text.
You can also speed things up by using the Grab Text Preset.
Step 2: Capture your screen
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Initiate your capture, then use the crosshairs to select the region of your screen with the text that you want.
Snagit analyzes the text from your selection and displays the formatted text.
If the font identified is not installed on your computer, Snagit will substitute it with a system font of similar style.
Select the text you want to copy or click Copy All… to copy all of the text to your clipboard.
Step 3: Paste your text
Finally, you can paste the text into a document, presentation, or any other destination.
Speak To Text Mac
Image to Text: How to extract text from an image with OCR
Step 1: Find your image
You can capture text from a scanned image, upload your image file from your computer, or take a screenshot on your desktop.
Step 2: Open Grab Text in Snagit
With the image open in Snagit's Editor, go to the Edit menu and select Grab Text.
![Image To Text For Mac Image To Text For Mac](https://mspoweruser.com/wp-content/uploads/2014/10/rsz_dream-soccer-league-windows-phone.jpg)
Or, simply right- or control-click on the image, and select Grab Text.
Step 3: Copy your text
Then copy the text and paste it into other programs and applications.
And that's it. It doesn't take much effort at all to extract text from pictures, PDFs, or scanned documents.
Extract text today!
Download a free trial of Snagit to quickly and easily extract text from images.
Frequently asked questions
How can I convert image to text?Upload your image into Snagit. Then right-click anywhere on the image and choose Grab Text. This scans your image and converts it to text.
How do I extract text from an image in Windows?First, use Snagit to take a screenshot of your image or upload it into the editor.
Snagit uses Optical Character Recognition software, or OCR, to recognize and extract the text from your image on your Windows computer.
You can capture text from a scanned image, upload your image file from your computer, or take a screenshot on your desktop. Then simply right click on the image, and select Grab Text.
The text from your scanned PDF can then be copied and pasted into other programs and applications.
Use Snagit's image capture window. Then, in the selection dropdown, choose Grab Text. When complete, a box pops up with all of the text, ready to copy and paste.
Editor's Note: This post was originally published in 2017 and has been updated for accuracy and comprehensiveness.
Related Posts:
Sometimes you just need to copy text from an image. Maybe you want to grab a phrase from a screenshot, drop-down menu, error message, or pop-up window that doesn't allow text selections. It could also be a filename, file size, or date modified stored in a file directory.
In such cases, if you try to simply copy the text, you'll notice that it won't work. Even if all text may seem the same to you, there is a big difference between real text and text embedded in a graphic for your computer.
That said, being able to copy text from images will save you the time required to manually transcribe the words into your word processor. Luckily, it only takes a few steps to convert an image to text. There are apps that analyze letters in an image and convert them so that you can easily transfer and edit the text on your Mac. Here's how the process goes.
Ways to convert picture to text
There are a few ways you can copy the text you are after. Obviously, trying well-known shortcuts like Command + C and Command + V should be your first options, just for the speed and ease of it. But if they didn't work — read on.
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![Image Image](https://cdn.setapp.com/blog/images/ulysses-text-editor.png)
Or, simply right- or control-click on the image, and select Grab Text.
Step 3: Copy your text
Then copy the text and paste it into other programs and applications.
And that's it. It doesn't take much effort at all to extract text from pictures, PDFs, or scanned documents.
Extract text today!
Download a free trial of Snagit to quickly and easily extract text from images.
Frequently asked questions
How can I convert image to text?Upload your image into Snagit. Then right-click anywhere on the image and choose Grab Text. This scans your image and converts it to text.
How do I extract text from an image in Windows?First, use Snagit to take a screenshot of your image or upload it into the editor.
Snagit uses Optical Character Recognition software, or OCR, to recognize and extract the text from your image on your Windows computer.
You can capture text from a scanned image, upload your image file from your computer, or take a screenshot on your desktop. Then simply right click on the image, and select Grab Text.
The text from your scanned PDF can then be copied and pasted into other programs and applications.
Use Snagit's image capture window. Then, in the selection dropdown, choose Grab Text. When complete, a box pops up with all of the text, ready to copy and paste.
Editor's Note: This post was originally published in 2017 and has been updated for accuracy and comprehensiveness.
Related Posts:
Sometimes you just need to copy text from an image. Maybe you want to grab a phrase from a screenshot, drop-down menu, error message, or pop-up window that doesn't allow text selections. It could also be a filename, file size, or date modified stored in a file directory.
In such cases, if you try to simply copy the text, you'll notice that it won't work. Even if all text may seem the same to you, there is a big difference between real text and text embedded in a graphic for your computer.
That said, being able to copy text from images will save you the time required to manually transcribe the words into your word processor. Luckily, it only takes a few steps to convert an image to text. There are apps that analyze letters in an image and convert them so that you can easily transfer and edit the text on your Mac. Here's how the process goes.
Ways to convert picture to text
There are a few ways you can copy the text you are after. Obviously, trying well-known shortcuts like Command + C and Command + V should be your first options, just for the speed and ease of it. But if they didn't work — read on.
Try all these apps for free
Get a huge set of top apps for keeping your Mac in shape. Best utilities in one pack, give it a go!
Copy the text from pictures using OCR
Are you looking to extract text from images, photos, or design mockups and make it editable? It's not difficult. But first, you'll need an application that can recognize text via OCR (Optical Character Recognition). Prizmo is the perfect tool for that and acts as a powerful scanner to convert image text into usable text in seconds. To copy the text you need from images:
- Click the plus icon and select an image source from the drop-down menu
- Highlight the images you want to bring into Prizmo and they will appear on the left side of the window
- Click Crop and eliminate any image distortions by using the frame and grid icons
- Using the Adjust button, change the sharpness or contrast of the text to increase readability
- To begin the OCR process, click Recognize
- Review the extracted text on the right side of the app window to correct any formatting errors
Convert jpg/png to text
The same flow can be used with your jpg/png images and screenshots as well.
If you don't have Prizmo to read your image, you can use a PDF reader with OCR support instead. In this way, to convert image to text would mean to turn it to PDF and then copy text from a PDF. Here's how you quickly turn a jpg/png to PDF:
- Open your image in Preview.
- Go to File and choose Export as.
- Select PDF as an output format.
To quickly copy text from a PDF, you can use tools like PDFpen, an advanced PDF editor for Mac. The app allows to copy as well as edit and insert rich text along with the formatting. So you own the flexibility here.
Read receipts and invoices
If you need an OCR tool to simplify your accounting on Mac, you can use Receipts app for the job:
- Drag your image of PDF right into the Receipts window.
- Set the app to extract data like document date, bank connection, and taxes.
- Organize and filter your receipts by tags and categories flexibly.
How to make a scanned PDF document searchable
Although PDFs are commonplace on our computers, it's still hard to edit them. It can even be difficult for your computer to recognize text in a scanned PDF to copy it. For this, you'd most likely need to use OCR software.
If you want to make a scanned PDF searchable, you can start by trying to use what you already have in macOS and then graduate to professional OCR software, such as Prizmo and PDF Search, for more flexibility.
Reading PDFs with built-in macOS tools
Preview is the most common tool to read and manage PDFs on Mac. And the good news is, a lot of PDFs are scannable by default, so you can just open them in Preview and copy-paste everything you need:
Unlike standard clipboarding, Paste apps allows you to copy-paste multiple items:
- Copy everything from images to text snippets just the way you used to
- Retrieve anything you've copied by clicking Show Paste in the menu bar or using a shortcut Command + Shift + V
If, however, your PDF file is a scanned or image-based document, you won't be able to make changes to the file, as Preview doesn't have an OCR feature (use Prizmo for that). In this case, you could use the native TextEdit app to extract the text you need.
- Open the PDF file. While the Preview app is the default PDF viewer on the Mac, you can also use other PDF viewing applications, such as Adobe Acrobat.
- Select the entire PDF by clicking Edit and Select All, or you use Command + A
- Copy the contents of the PDF by clicking on Edit and Copy in the menu or using keyboard shortcut Command + C
- Open the TextEdit app located in Applications or use the macOS search bar to find it
- In the left corner of a new window, open a New Document
- Change the TextEdit to Plain Text Mode by clicking on Format and Make Plain Text or pressing the keyboard shortcut Shift + Command + T
- Paste the contents of the PDF by clicking Edit and Paste from the menu or pressing on Command + V. As the TextEdit is in Plain Text Mode, you'll only see the text that you've pasted and none of the images or formatting from the original PDF.
- You may be need to fix up some of the spacing errors after pasting the text
Extract text from a scanned PDF
Alternatively, you might just need to find a piece of text in a large PDF document. In some cases, a simple Command + F lookup could do wonders, but if the PDF was sourced from images, your only way is to go with some professional software like PDF Search.
PDF Search is an app that will allow you to scan through hundreds of PDF pages to find exactly what you're looking for with lightning-fast results. PDF Search does more than find matches for your search terms: it also looks for multiple combinations and checks for related terms.
If you need a powerful tool that will let you see whether a word appears in a heading, subheading, or body paragraph, PDF Search will allow you to find the most relevant results. You'll also be able to convert office documents to PDF.
Best apps to convert picture to text
Get a huge set of top apps to recognize, annotate and edit scanned documents on your Mac. Best utilities in one pack, give it a go!
Being able to quickly grab text from an image or PDF and edit, save, or make any other changes to it can make a big difference for your word processing productivity. OCR apps make it possible to recognize text embedded within a graphic and turn it into a text file you can edit so that you can easily convert an image to text or make a scanned PDF searchable.
Copy text from image online
If you want to extract text from image without using any OCR tools, you can do it online. Google Drive gives you free OCR help in minutes. Although it may not render the formatting properly, you get editable text from any image — including screenshots.
Here's how you turn picture to text with Google Drive:
- Access your drive and click New > File upload.
- Once you upload an image, right-click on it and select Open with > Google Docs.
The new tab with a Google Docs document will open automatically. To convert some scanned copy into text:
- You'll see an image and editable text extracted from it at the bottom.
- Make the edits if necessary and delete the image.
- The doc with the text will be accessible from Google Drive
Note that this flow comes handy with short pieces of text. The more text you extract, the more mistakes it will have.
How to manage digital notes on Mac
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Converting handwritten notes to digital is an easy deal if it happens on iPad. Apple Pencil works with numerous note-taking apps, allowing you to draw or write and transform your writing into digital notes. The good news is, you can use iPad and Apple Pencil alongside Mac — as an extended workspace — on macOS Catalina and macOS Big Sur.
The easiest way would be to use Apple's Notes. Apart from handwriting support, the app has annotation and inline scanning capabilities. With iCloud support available, you can easily access your digital notes on a Mac.
If you need to convert math handwriting to digital LaTeX, MathML, or an image, MathKey is there to help. The app is powered by MyScript Interactive Ink technology and easily transforms plain text into math formulas.
Your macOS is powerful. As a matter of fact, it offers a few free solutions for reading images and PDFs. For advanced functionality like reading Receipts or automatically converting image to text, you still need a bit more. But no worries, there are shortcuts too — every OCR and PDF scanning app mentioned in this article is available for a free 7-day trial with Setapp. You can now stop typing and convert that text in seconds, saving hours.
Meantime, prepare for all the awesome things you can do with Setapp.
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